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Leading an event

May 2024

We appreciate our volunteers who lead Association events. Hikes, bicycle rides, nature walks, and paddle trips promote appreciation of the C&O Canal and the Potomac River valley. If you are willing to lead an event, that’s great. Here are the steps required.

  • Get approval of the event and date from the appropriate committee chair(s). All events need approval from the Program Committee chair, Jonnie Lefebure. If the event is a Nature Walk, clear it with the Nature Committee chair, Paul Petkus.
  • Provide event information to the people who manage Association communication channels: Tiffany Ahalt (social media), Bill Holdsworth (website calendar and broadcast emails), and Steve Dean (Along the Towpath quarterly newsletter).
  • Be aware of the newsletter schedule. The deadlines for event information are:
    • February 1 for the March issue
    • May 1 for the June issue
    • August 1 for the September issue
    • November 1 for the December issue
  • Include the basic information: date, time, place and contact information.
  • Consider the potential impact of weather. If the forecast is bad, will you want to cancel?
  • Provide detailed information to attract participants
    Instead of:

    Dragonfly walk, 9 a.m., Oldtown. Contact Steve Dean, for further information.

    Provide more color:

    Join Steve Dean in Oldtown, Md. for an odonate walk to observe dragonflies and damselflies at 9:00 a.m. Oldtown, with its watered section of canal prism, is known for a plentiful and diverse range of odonates.  The walk will take approximately two hours.  Bring water and good walking shoes. A field guide (Stokes – Beginners Guide to Dragonflies is a good basic reference) and field glasses are optional.  Photography is encouraged!  The meeting point is at the Lock 70 parking area and the walk will proceed downstream.  Contact Steve at for further information.

  • Supply a digital image for possible use in communications.
  • On the day of the event, remember to have participants sign liability waivers. You can find them at the bottom of the events/calendar page of the website. A short form is required for most hikes, and a longer form is required for some hikes and other activities such as bicycling and canoeing.
Hikers at Four Locks
Bicyclist on towpath